Pentathlon GB Membership Terms and Conditions

1. By completing the online membership form you agree that you have read, understood, and agree to be bound by these terms and conditions and Pentathlon GB’s Code of Conduct.

1.1 These terms and conditions may be revised from time to time. If they are revised, you will be asked to agree to the revised conditions when next signing into our Sport:80 platform. It will be your responsibility to keep up-to date with all such changes and your continued membership shall be deemed acceptance of any changes to these terms and conditions.

1.2 If you are purchasing a membership on behalf of someone under the age of 18, you are confirming that you are the responsible adult agreeing to these terms on their behalf.

1.3 Pentathlon GB has the right to revoke a membership without notice and without a refund if the user is deemed to be in breach of the user agreement.

Day Membership

2. If you have taken out a day membership with Pentathlon GB you are committing to a specified event of your choosing. Once this membership has been purchased it is non-refundable and non-transferable. This membership does not automatically grant you access to competitions. A separate event entry must be made for any event you wish to enter. This must be carried out through the Sport:80 platform.

2.1 In line with our competition entry terms and conditions, if your entry is accepted, no refund is possible for withdrawal for any reason for the day membership fee once the final closing date has passed. If you withdraw before the closing date then you will be refunded, less the relevant administration fees*. Any refunds will be done by BACS only, no cheques will be issued by Pentathlon GB.

2.2 We are unable to offer a membership transfer to another event and we do not offer membership credit under any circumstances.

Individual Membership

3. If you have taken out a full individual membership, you are entering a fixed period of one calendar year effective from the start date of your membership. The membership will be active at the point of accepted payment. Due to the contractual obligation of this membership, you will not be able to receive a refund for this if you later cancel the agreement, irrespective of usage (except in exceptional circumstances to be decided by the senior leadership team of Pentathlon GB).

4. You are entitled to a 14-day cooling off period allowing you to cancel within 14 days of entering the agreement. To do so you must submit your request to cancel with a justified reason, in writing to memberships@pentathlongb.org this will be accepted by the date the email is received.

5. If the membership has been used to enter a competition or to take part in a training event within the first 14 days, the cooling off period will be void and you therefore will not receive any refund.

Auto renewal

6. When completing the individual membership form you will be prompted to select either a onetime payment or auto renewal option. If selecting auto renewal, the card details used at the time of payment will be saved and payment automatically taken from the same account on the renewal date of the membership the following year. Email communications will be sent prior to the transaction taking place. It is your responsibility to ensure your contact details remain up to date for this communication to take place. The auto renewal can be cancelled at any time before the membership renewal date. Once the auto renewal transaction has taken place, the agreement will be subject to the same 14 day cooling off policy for cancelation of the new agreement.

UK Anti-Doping

7. As a National Governing Body, Pentathlon GB adhere to the World Anti-Doping Code and UK Anti-Doping Rules. All Pentathlon GB members shall be deemed to have made him/herself familiar with and agreed to be bound by the UK Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules.

Anti-Doping testing of athletes can take place anywhere and at any time. By taking out a membership with Pentathlon GB, athletes and parents or guardians of those athletes under the age of 18, confirm that they give consent to Pentathlon GB as the National Governing Body of Modern Pentathlon to allow you/your child to be selected for doping control.

It is important to be aware that by not giving parental consent you could be stopping your child competing and the refusal of a test is an anti-doping rule violation (ADRV) and can lead to a ban from sport. For more information on the Anti-Doping Rules, including ADRV’s and the testing process please visit the UKAD website.

The UK Anti-Doping Rules apply to all members (whether individual, life, or day membership), for whichever is the longer of a) the length of the membership period; or b) 12 months from the date of issue of the membership.

Process for cancellation of membership

8. Any individual requesting a cancellation of a Membership should contact PGB by e-mail at admin@pentathlongb.org

Alternatively, individuals may put their request in writing to: Membership Department, Pentathlon GB, Sports Training Village, University of Bath. Claverton Down, Bath, BA2 7AY.

Please note that memberships are non-refundable outside of the initial 14-day cooling off period (as outlined in point 4 above).

Parent/Guardian Consent – U18 members only

9. By taking out membership of Pentathlon GB, individuals or their parents/guardians consent to the member being bound by the Byelaws, Technical Regulations, Code of Conduct, Child Protection and Anti- Doping policies of Pentathlon GB.

Parents/Guardians hold legal responsibility for all Members aged under 18. As such, Parents/Guardians understand and agree, in respect of the minor for which they have legal responsibility, for the member to be bound by all aspects of the Membership Terms and Conditions in addition to the following:

• the individual participates in events promoted under Pentathlon GB’s rules and regulations entirely at his/her risk;
• the parent/guardian has considered and understood the nature of the events concerned and have discussed them  with the individual participant;
• the parent/guardian are satisfied that the individual participant is sufficiently responsible and competent to assume responsibility for their own safety whilst engaged in competition under Pentathlon GB regulations;
• that the individual shall participate in such events without any liability whatsoever on the part of the promoter, promoting club, Pentathlon GB, or any club or organisation affiliated thereto or their officials or members in respect of any injury, loss or damage suffered by him/her, provided that this does not exclude the liability of any such party for death or personal injury arising from negligence;
• that the individual participant does not have any disability or medical condition, physical or mental, which could affect his/her ability to partake in the event safely;
• the parent/guardian will notify Pentathlon GB at once if at any time the individual participant becomes subject to a disability or medical condition, physical or mental, which could affect his/her ability to partake safely in the event; and
• the parent/guardian understands that the individual participant may be subject to anti-doping controls and that this may involve the removal of some of their clothing and the provision of a sample directly in the presence of a doping controller.

Communication Preferences

10. By taking out a membership with Pentathlon GB you are agreeing to receive communication from Pentathlon GB.

Pentathlon GB are permitted to contact members where it is necessary for our legitimate interests (or those of a third party) and to provide updates and information that is relevant to their membership (this may include information relating to training and events, information related to membership benefits – including Pentathlon GB’s e-newsletter and partner offers and discounts – and information/updates on modern pentathlon and its family of sports).

Members can amend their communication preferences via their profile on Sport80.

If a member wishes to opt out of all communications from Pentathlon GB, they should email admin@pentathlongb.org