Pentathlon GB Standard Competition Terms and Conditions

Last reviewed: May 2022

1. All competitions are organised under the rules appropriate to the competition. It is the competitor’s responsibility to read and understand the rules applicable to the competition they have entered. Competition rules are available from the Pentathlon GB website. By entering a competition, you agree to abide by the rules of the competition and understand that any decision made by the competition organiser is final with no right of appeal or further recourse.
2. To participate in a competition, training event, or regular local training sessions you must be a member of the Modern Pentathlon Association of Great Britain Limited (‘Pentathlon GB’) on the closing date of the competition and on the day(s) of the competition/event or training session itself. You agree to be bound by its Memorandum and Articles of Association and Rules and Regulations as amended from time to time.
3. Competitors require a full individual membership to compete in a Tetrathlon event, Pentathlon event, National Championship event, or an event that acts as a qualifier for an international competition. Competitors attending an event that is not a Tetrathlon or Pentathlon format, or a national championship but is acting as an international qualifying event, that does not wish to be considered for international selection may compete on a day membership at the discretion of the event organiser.
4. Parents/guardians/supporters/spectators of competitors agree to abide by the Code of Conduct for Parents and Spectators available from the resources page of the Pentathlon GB website.
5. Competitors must be medically fit to compete in any Pentathlon GB event, and any competitor who competes in an event against the advice of a medical professional will not be covered under Pentathlon GB insurance when competing. All competitors must be capable of swimming at least the distance appropriate for their class without contact with the bottom of the swimming pool and they shall be capable of treading water unaided for a minimum of two minutes. Where the competition pool has water with a minimum depth of 0.9 to 1.5 metres, only competitors who have reached the standard of ASA Competitive Start Award (in accordance with the ASA National Plan for Teaching Swimming – Level 4) will be permitted to start with a shallow racing dive. Any competitors who have not reached this standard must start in the pool.
6. No late entries (unless expressly advertised by the Event Organiser at the point of opening the event), or those entries received after the capacity of the venue is reached can be accepted. Only the results of those individuals who entered through the platform before the advertised event entry deadline will be accepted by Pentathlon GB – individuals cannot transfer their place to another competitor, nor are competitors permitted to compete under the name of another athlete. The results for any individual who had not officially entered through the platform before the advertised event entry deadline will not be accepted by Pentathlon GB as such an entry would be in breach of these Terms & Conditions. Competition entries are not transferable, and no credit can be carried forward. The Head of Operations and Events reserves the right to make exceptions to these terms if deemed necessary. For any Pentathlon GB national competitions where late entries are permitted, a late entry fee of £8.00 will be applicable.
7. If your entry is accepted, no refund is possible for withdrawal for any reason, other than those listed below, once the final closing date has passed. If you withdraw before the closing date then you will be refunded, less the relevant administration fees*. Any refunds will be done by BACS only, no cheques will be issued by Pentathlon GB. The refund will be processed to the card that made the original payment. 

Permitted reasons for withdrawal of an event after the final closing date has passed (any refund granted on this basis will be for 50% of the total entry fee paid and less the relevant administration fees paid at the time of entry):

• Competitor (or a member of the competitor’s household) tests positive for Covid-19, and the competitor must self-isolate and therefore cannot travel (proof of positive Covid-19 result for the period of the event certified by a medical practitioner must be provided to Pentathlon GB)
• Competitor sustains an injury or must withdraw from the event due to illness on medical advice (proof of injury or illness as certified by a medical practitioner must be provided to Pentathlon GB)

8. If a competition has to be cancelled by Pentathlon GB for any reason, notification will be posted on the Pentathlon GB website as soon as the decision has been made and all entrants made aware as soon as possible. If the competition is cancelled for reasons within our control, each athlete entered into the relevant competition will be offered an alternative competition (where possible) and in default a refund, minus the relevant administration fees*. If the decision to cancel is made because of circumstances beyond the control of Pentathlon GB, e.g. adverse weather conditions or the strong possibility of adverse weather conditions, there will be no refund. The Head of Operations and Events reserves the right to make exceptions to these terms if deemed necessary.
9. For all other local and regional events which any member clubs have organised through Sport:80, it remains at each organiser’s discretion as to whether they wish to offer a refund to each competitor for their entry fee minus the relevant administration fees* (and day membership where applicable). It remains the responsibility of the event organiser to clearly communicate their policy regarding this to the competitors involved. Organisers who have collected fees via Sport:80 and who wish to offer a refund should advise Pentathlon GB accordingly so that refunds can be issued as necessary.
10. Everyone attending any event or activity held under the Rules of the Association (or any affiliated body) must take positive care for their own and others’ safety and should be aware of, and guard and insure against, the inherent risks of participation or attendance, including the risks of bodily injury and damage to property.
11. The Organisers and all those acting on their behalf disclaim responsibility, financial or otherwise, for any loss or damage to personal or other property. It is the responsibility of competitors and spectators to look after and take their possessions. The Organisers and all those acting on their behalf only accept responsibility for physical harm suffered by a competitor or spectator to the extent imposed by law.
12. Be aware that the use of any substance defined as a banned class by the World Anti Doping Agency is strictly forbidden. Competitors are liable to dope testing, in or out of competition. Refusal or failure to comply may be treated as a positive test.
13. Pentathlon GB observes a strict Child Protection Policy, the provisions of which must be observed at all times. Any individual wishing to use a mobile phone camera, still or video camera at the competition must first please make themselves aware of our Photography Policy. Permission for the use of such equipment is at the discretion of the Competition Organiser, Pentathlon GB and the Venue Management.
14. There may be a professional photographer in attendance at any competition organised by Pentathlon GB. By entering a competition you accept that Pentathlon GB may publish images of the competition which include images of you. You may ask us to take down a clearly identifiable image of you by a request in writing and if the image is exclusively of you and if practical we will do so.
15. Any photographs which you submit to Pentathlon GB may be used free of copyright in any publication produced by Pentathlon GB, including the website.

* All event entries processed through the Sport:80 platform are subject to an administration fee deducted by Sport:80 and Stripe. These fees are non-refundable from the relevant parties.

COVID-19 update

16. As with all our events, we reserve the right to postpone or cancel an event due to unforeseen or unavoidable circumstances outside our reasonable control. Any event that is impacted by the coronavirus pandemic is deemed to fall within this bracket. Our terms and conditions clearly state that entrants will not be entitled to a refund if an event is cancelled or postponed because of circumstances beyond the control of Pentathlon GB. If an individual is unable to attend an event they have entered due to COVID-19 circumstances, this too is deemed out of PGB’s control and as such would fall under our usual terms and conditions relating to an individual’s withdrawal from an event.
17. The Head of Operations and Events reserves the right to make exceptions to these terms if deemed necessary. On such occasion, Pentathlon GB may offer a transfer of the entry to another future event of the same/similar calibre, or a full refund (minus an administrative fee*). In the event of cancellation, where a refund is offered, our liability to you would be limited to the refund of entry fees only. We would not be responsible for the reimbursement of any other expenses you may have incurred, such as but not limited to, travel or accommodation costs.

Anti-Doping

18. As a National Governing Body, Pentathlon GB adhere to the World Anti-Doping Code and UK Anti-Doping Rules. All Pentathlon GB members shall be deemed to have made him/herself familiar with and agreed to be bound by the UK Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules.Anti-Doping testing of athletes can take place anywhere and at any time. By taking out a membership with Pentathlon GB, athletes and parents or guardians of those athletes under the age of 18, confirm that they give consent to Pentathlon GB as the National Governing Body of Modern Pentathlon to allow themselves/their child to be selected for doping control. It is important to be aware that by not giving parental consent you could be stopping your child competing and the refusal of a test is an anti-doping rule violation (ADRV) and can lead to a ban from sport. For more information on the Anti-Doping Rules, including ADRV’s and the testing process please visit the UKAD website.